Technology Tips: Email Folders

Make sure you do the GoogleDocs Tech Tip first, before you do any other tips this semester.

It's important for you to keep all the copies of the emails that you send to me (this is done automatically in the "Sent" folder of your email program), and it's also important for you to save the emails that I send to you. The easiest way to do that is by creating a folder in which to keep those emails. For this Tech Tip, you can create a new folder in WHATEVER email client you use (or, in the case of Gmail, create a label). Since many of you probably use OU's web-based email system, I have provided instructions below for how to create a folder using OU's email, both the full version and the "light" version.

If you are using the REGULAR Exchange client, here is how you create a folder:

1. Create new folder. To create a new folder, right-mouse click on your name in the left-hand panel, and then choose the option to create a new folder.

2. Name your folder. A blank box will open up allowing you give your new email folder a name:

3. Move emails to folder. When you want to move an email message into a folder, just click on the Move menu above the message, and select the folder you want.

If you are using the "LIGHT" Exchange client, here is how you create a folder:

1. Manage Folders. Click on the Manage Folders link at the very bottom of the left panel.

2. Create new folder. You will then see a variety of options in the right-hand panel for managing your folders. To create a folder, use the top option. IMPORTANT: I would strongly recommend you create your new folders at the top level; don't create them inside the Inbox. To do this, just click on the dropdrown menu and then go to the very top where your name is displayed. This will allow you to create the new folder in the top level. Then, give the new folder a name and click Create.

3. Access new folder. You will now see the new folder available in the folder list in the left-hand panel so that you can quickly see the contents of the folder. 

4. Move mail to folder. When you have an email you want to put in a folder, just click on the MOVE option above the email message, and you can move the message into a folder.  

To complete this assignment, you need to send me an email to let me know that you have created a folder for your emails for this class (or, in the case of Gmail and similar clients, a label to use for the class emails). In the message you send to me, you don't need to include a screenshot (since your email is something private, of course!), but please tell me what system you use to keep track of your OU email: Do you log on to Exchange.ou.edu, or do you use some other program to collect and read your OU email? Make sure you use this subject line for the email you send me: TechTip Email Folder.

When you have sent in the email, you can enter this tip on your GoogleDocs Checklist and then do the Gradebook Declaration for Extra Credit. Here is the text of the Gradebook Declaration you will complete: